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Tuesday 12 May 2020

Why maintenance is needed in an organisation and in daily life

Why maintenance is needed in an organisation and in daily life
You've been asked to serve on the Board of a local community-based organization, and you're visiting its offices for the first time. You notice that the floor doesn't seem to have been swept in months, and when the receptionist looks for a piece of paper to write down your name, he can't find one. Participants are milling around, apparently, as you hear from their conversation, because a staff member hasn't shown up for their meeting. You realize you haven't heard much about this organization from friends and acquaintances, except for rumors that it's constantly in financial difficulty; you've never seen it represented at any of the numerous community events and meetings you've attended. You've only been in the office for a minute, and you're already wondering whether you want to be associated with it.
Your impression of this organization has been colored by its apparent lack of day-to-day management. Section 1 of this chapter is intended to help you develop a management plan for your organization. But all the plans in the world won't do you any good unless you carry them out efficiently every day. The day-to-day maintenance of an organization - the nitty-gritty tasks that carry its work forward - is what really determines whether it will be successful or not.
These tasks cover not only the obvious details - getting the organization's work done each day, keeping track of money and supplies, cleaning the office - but the larger issue of relationships, both within the organization and between the organization and the community. It's been said that God is in the details, and that's just as true for managing an organization as it is for raising children or running a country.
t's beginning to look like the day-to-day maintenance of an organization requires a lot of work. Who's going to do it all? The answer to that question depends on a number of factors: the size of the organization, its structure, its geography (i.e. whether everything happens in one office or space, or whether the organization is spread out over several spaces, or even several towns), and the particular talents of its staff members.
In a smaller organization, or one that doesn't have a large administrative structure, most of the day-to-day management will probably fall on the director or coordinator. If the organization really is small - a couple of staff, one office - that's usually not a problem. If the organization is administratively understaffed, it can become a very large problem, because it can lead to a lot of the work simply not getting done. In a larger organization, or in one where the director simply can't handle everything herself, there are creative ways to ensure that everything necessary is accomplished.
  • Delegate work to other administrators. Administrative staff can split up responsibilities for day-to-day management.
  • Hire a bookkeeper/accountant. Many organizations have such a person on staff, but others may contract with an independent bookkeeper who works only a few hours a week. That way, they get the money-management services they need without having to pay more than they can afford.
  • Split day-to-day management duties among several staff members. Some people on staff may have skills in management areas, or may simply gain satisfaction from particular tasks. This solution may be especially useful in situations where parts of the organization are geographically separated.
  • Share some functions among all staff (or staff and Board) in rotation. Serving on community committees, making public presentations, cleaning up at day's end, buying the coffee - these are all tasks that could be handled in turn by many people in the organization.
  • Hire a cleaning service or other outside concern to take some of the burden
  • Share services with another organization
There are even more creative ways to get the messy stuff done. You can ask everyone to stay late and clean once a month or so, and follow the clean-up with a party. You could even invite families in and buy or chip in for pizza or something similar.
In some community-based organizations, participants help out, either as volunteers or as paid workers. You may even be able, in some circumstances, to pay them out of grant money. Other possibilities are to recruit volunteers particularly to help out with maintenance tasks, or to find a community business that's willing to give you some service in return for a tax write-off or the publicity value. While most maintenance tasks need to be done by staff members, most of the chores that fall under logistics can be delegated to someone else.
Regardless of how you parcel out the work, however, it's important that some individual - usually the director - oversees the day-to-day management. Someone has to understand the overall view of the situation, so he can intervene if there's a problem or a gap, and make sure that the functioning of the organization isn't disturbed or interrupted.
For a management plan - and the organization it sustains - to work properly, its elements have to be carried out every day. It helps to develop systems for day-to-day maintenance, and to make clear who's responsible for what. Attending to the big picture in this way is perhaps the most important daily management task of all.

TASK: Summary on “How to learn to say NO”
According to Dipika, Saying no is not an easy thing for some people. It is an art to say no an only some people have that art. Firstly, the biggest reason we are unable to say no is the fear of consequence especially in cooperate world, we worry about our career, our image. Second fear is the fear of rejection, and third fear may be of missing out, we constantly want to know what is going around yes. But it become very easy if we see it in terms of cost, benefits and access. Here the biggest cost is your time and value of yourself. Saying no at correct time will result in a better way instead just saying yes and working like a trash. How to say No? firstly you can’t be rude, and don’t lie or give excuses instead say it directly, honestly and be prepared with explanation. And say no when u are completely sure about that thing. 



https://www.linkedin.com/in/komal-agrawal-6ab714189









Maintenance for the Development of our Organization

My quarantine has become more effective and productive because of my internship with aircrews aviation private ltd being an MBA student, I admire many innovative ideas and technology which has been used in the aviation field aircrews, hr team taught me many methodology and concept to make a wise decision concerning the employee stress management and to motive them to achieve the organization goal by there they are also developing their career too. As this is a difficult time for the whole world and transport also facing major issues due to lockdown Aircrews never fails to motivate its Pilot and enhance its training module both mentally and physically.

IMPORTANCE OF MAINTENANCE IN AN ORGANISATION
The word maintenance does not always mean to repair. What maintenance really means is to follow up with the regular or methodological processes to keep the equipment up to date and in working condition. It does not only mean to repair a piece of equipment when it is broken.
The priority of effort and time should be on maintenance rather than repair.
The equipment should be lined and labeled, its wearing surfaces should be examined and replaced, oil schedules should be lined up at regular intervals.
 Hence, the equipment with good working conditions requires regular inspection and adjustment to continue to produce good quality products for a long time.
The main aim of equipment maintenance is to maintain the functionality of the equipment and to minimize its breakdowns.

For mechanical equipment, the maintenance management will involve repair, replacement, and serving of tools. It also ensures the proper working and to intercept fluctuations that occur in the duration of the production process.
The fact remains that, any kind of change even a minor downtime could reduce the overall efficiency of machines which would lead to major production losses. Therefore, it is important for organizations today to get and implement a good maintenance strategy. Without or in the absence of equipment management, it might be possible to face some consequences in revert of careless decisions. Some of them are:
·        Production loss
·        Rescheduling of whole projects
·        Material wastage from resources that have not been used yet
·        Over time of labor because of downtime
·        Disposal of machinery and equipment before the end of its useful life
1.     To plan and set some quality and usage standards for the staff internally, that too based upon your asset type. This way the asset will be operated in the appropriate manner with reduces chances of its misuse and downtime.
2.     To conduct careful repairing, when proper consultation is done from the side of the concerned department. This way your maintenance projects will be properly scheduled and will determine the need for subcontracting whenever needed.
3.     To document all the activities thoroughly. It will make it easier for you to track the repair history and calculate depreciation for timely disposal. The the centralized system will automatically update the asset records; therefore, you should look for an online system provider.
4.     To complete all the daily tasks and more, within their deadlines in order to stick to the maintenance plan. This completion of tasks on time will minimize your waste of repair resources.
5.     These objectives are of most use for your business, you can cut the large-scale replacement costs to a greater extent and even generate high revenues by raising overall productivity.

Categories of Maintenance:
There are two main categories of maintenance:
1. Primary functions
Ø Equipment inspection, cleaning, and lubrication
Ø Alterations to existing types of equipment and buildings
Ø Maintenance of existing buildings and grounds
Ø Maintenance of existing plant and equipment
Ø New installations of equipment and buildings
Ø Generation and distribution of utilities
2. Secondary Functions
Ø Property accounting
Ø Insurance administration against theft and fire etc.
Ø Store keeping for maintenance purposes
Ø Plant protection against fire etc.
Ø Pollution and noise control
Ø Waste disposal
Ø Salvage
Ø Providing caretaker services
Ø Any other services concerning maintenance as delegated by plant management
Industries in which Maintenance Management is used or required:
Some examples of the industries that use maintenance management are –
·        Food Processing Industry: It includes Heavy machinery, mobile equipment, and handheld tools which require equipment maintenance.
·        Plastics manufacturing Industry: Plastics manufacturing plants use a wide range of heavy as well as lightweight equipment, which needs to be regularly serviced.
·        Steel mills Industry: Maintenance work in steel fabrication plants, services all the equipment from hot rollers and furnaces to the portable tools.
·        Restaurants Industry: The are many types of equipment that are used in the commercial kitchens which need to be kept in a working position so that they can provide the appropriate service. Regular equipment maintenance also helps restaurants in maintaining their regulatory compliance.
·        Construction Industry: There are heavy mobile equipment, handheld power tools, and safety gear required on the field of the construction site which complies with their good working conditions so that to efficient operation.
·        Automobile manufacturing Industry: To fabricate and assemble any vehicle, the parts required should be finely tuned equipment. Therefore, to meet the production demand, the best way is to implement good equipment maintenance management to get the equipment’s serviced and repaired regularly.
·        Workshops Industry: Workshops use a variety of tools to produce various items, for example, woodwork, metal products, blown glass, etc. For good quality production, their tools need to be kept in top condition, and this can be easily achieved through maintenance management.
Importance of Maintenance Management
Many organizations still believe in the old methodologies which suggest to not to fix anything unless it’s broken. But breaking this myth, we will suggest you, to go for preventive maintenance management as it has many benefits:
Operator and Machine Safety
By performing regular preventive maintenance, you will always be assured that your equipment will operate under safe conditions, both for the machine and the operators.  Possible issues can be cut off before it tends to cause any harm, without taking any chance.
Machine Efficiency
With normal wear and tear, machines can cause lower efficiency. Proper preventive maintenance management will assure you of the optimal working conditions of the equipment and moreover, conserves its life span.

Time Savings
Planned preventive maintenance management will reduce the actual downtime caused by the breakdown and further enhance the products that too in less time, thereby, saving a lot of time. Preventative maintenance will consume less time than the time taken in emergency repairs and replacements.

Important Functions of Maintenance Management in Asset Management
·        Develops maintenance policies, procedures, and standards for the maintenance as well as asset management system.
·        Schedules the maintenance work after getting the right consultation from the concerned production departments.
·        Carries out the repairs and corrects the planned equipment to achieve the required level of availability and optimum operational efficiency.
·        Ensures scheduled inspection, lubrication & oil checking, and adjustment of all the machinery and equipment.
·        Documents and maintains the record of every maintenance activity i.e., repairs, replacement, overhauls, modifications, and lubrication, etc.
·        Maintains and carries out repairs of buildings, utilities, material handling equipment and other service facilities such as electrical installations, sewers, central stores, and roadways, etc.
·        Carries out and facilitates the regular inspections of equipment and facilities to know their conditions, if there is any failure or stoppage in production.
·        Prepares the inventory list of spare parts and materials that are required for the maintenance.
·        Ensures the cost-effective maintenance.
·        Forecasts the maintenance expenditure and prepare a budget and to ensure the expenditure according to the planned budget.
·        Implements safety standards as needed for the use of specific equipment such as boilers, overhead cranes and chemical plants, etc.
·        Develops the management information systems, to provide information to top management related to the maintenance activities.
·        Monitors the equipment’s condition at regular intervals.
·        Ensures proper inventory control of spare parts and other materials as required.
The main objectives of maintenance management are as follows:
(1) Minimizing the loss of productive time because of equipment failure to maximize the availability of plant, equipment and machinery for productive utilization through planned maintenance.
(2) To extend the useful life of the plant, machinery and other facilities by minimizing their wear and tear.
(3) Minimizing the loss due to production stoppages.
(4) To ensure operational readiness of all equipment’s needed for emergency purposes at all times such as fire-fighting equipment.
(5) Efficient use of maintenance equipment’s and personnel.
(6) To ensure safety of personnel through regular inspection and maintenance of facilities such as boilers, compressors and material handling equipment etc.
(7) To maximize efficiency and economy in production through optimum utilization of available facilities.
(8) To improve the quality of products and to improve the productivity of the plant.
(9) To minimize the total maintenance cost which may consist of the cost of repairs, cost of preventive maintenance and inventory costs associated with spare parts/materials required for maintenance.
Each day, whether your organization runs programs, provides services, or pursues advocacy, you have to make sure that the right people are in the right places at the right times to do the work of the organization. In addition, someone has to carry out the everyday procedures (record-keeping, attention to how well particular techniques are working, etc.) that make evaluation possible.
Fiscal management
Someone has to keep track of finances and make sure that the books are kept properly, that employees and bills get paid, that income gets to the bank, and that there's enough money in the checking account to keep operating. Someone also has to keep track of grants and contracts, and be responsible for contact with funders.
Personnel management
Handling problems among staff, keeping current on what everyone's doing, maintaining a positive organizational climate, arranging or overseeing supervision, organizing staff development, evaluating staff performance, and generally making sure that everyone's happy and focused on her job - all of these demand daily attention.
Board maintenance
Maintaining regular contact with the Board and keeping it informed, assisting Board involvement in the organization, and sustaining relationships with individual Board members are all ongoing tasks that need to be addressed regularly.
Relationship with the larger community
The organization's relationship with the community it serves needs to be fostered constantly. You must continually keep the organization's profile high, inform the community of what you do and of the needs of the target population, make friends and allies and communicate with the media if you're going to get the community support you need.
General logistics
Somehow, in the midst of everything else, the floors have to get swept, the equipment has to be maintained and repaired, paper and other supplies have to be ordered before they run out, errands have to be run...in short, life has to go on for the organization.
The spirit of the organization
An invisible maintenance task is that of maintaining the passion for the work and the belief in the vision and mission that drive most grass-roots and community-based organizations. This is almost always the work of the leader, and, though not always conscious, is among the most important of her day-to-day tasks.




Blogging is a very Important Part of Social Media

What is a Blog? Why Blogging is a very Important Part of Social Media.
Let us begin with the understanding of blog. 
A blog is an online journal located on a website. It is either created by an individual or a group of people. The substance of a blog normally incorporates content, pictures, recordings, vivified GIFs and even outputs from old physical disconnected journals or diaries and other printed copy archives.
Your blog can be an individual journal, an undertaking coordinated effort device, a guide, or any methods for conveying and distributing data on the web. The reason for a blog is to help promoting to a point where the content you convey is focused on explicitly to the needs and needs of your audience. Give answers to their most generally posed questions.
Blogging is an integral part of social media. The innovative and original content of your blog Fuels your organic social media activity. While blogging you may discover new social media handles which increase the traffic in your website. Blogging encourages entrepreneurs to draw in with clients. Blogging helps to get more website traffic from search engines. Blogging encourages bloggers to impart individual perspectives on the reason to their fans.
Subsequent to composing a great bit of content which is both educational and a pleasure to hear, you have to get traffic to your site to ensure your difficult work doesn't go to waste and individuals really read your expertly composed post. This is the principle motivation to use online networking while blogging, as it will direct more traffic to your webpage and get your content out there for all to see.
Online networking connects you to a worldwide system of similar individuals anxious to hear what you need to state on your blog. Being dynamic via web-based networking media permits you to frame new connections every step of the way and helps you meet new bloggers who can become a huge support in the busy blogging world.
In the event that you maintain your own business through your blog, web based life is a basic (also free) showcasing device to help get you took note. An awesome method to make a buzz around your organization, it tends to be utilized to advance giveaways and deals, alongside the most recent news, and your items.
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Monday 11 May 2020

Village Gorakhpur Hotel Landmark Owner Mr Raj

Village : Gorakhpur
Hotel : Landmark
Owner : Mr Raj 



The Pandemic of 2020 caused due to COVID-19 left the world in shock. Just like the rest of the world, a Village in Gorakhpur was hit by losses which led to a Recession in this infamous village of hard workers.
People had no jobs, they managed expenses by taking Credit from one another.

At the heart of the village, situated the Hotel Landmark. The hotel was is debts with no visitors resulting to no cash flow.  
Raj, the owner, had given up hopes and was on the verge of letting go off his legacy.
One sunny morning a tourist visits the hotel. 
Looking at the tourist, Raj face lits up. A ray of hope sparks within him. He welcomes the tourist. Tired from long journey the tourist shows interest of staying in the hotel for four long days. 
Raj helps him with the tariff card. It reads, "Rs.5000 per day". So, the tourist hands deposit of Rs.10000 and says that he would like to check out the rooms before finalizing.
Raj appoints a hotel staff to guide the tourist to all The Rooms and Facility. 
Holding Rs. 10,000  which was a huge amount for Raj after a long time makes him happy and he thinks of clearing his debts.
Quickly, he asks another hotel staff to go and pay this money to the person who supplies goods to the hotel.
The goods supplier who supplies goods to Hotel Landmark, of late had no goods with him, but looking at Rs.10000 in his hands, he feels extremely content and thinks of clearing his loan which he took from the person that gives him milk on credit daily. 
The same paper now flows from Raj to the goods owner to the dairy shop owner, who further clears off his loan by giving the money to the person who gives him Cattle feed.
The cattle feed owner pays it to the petrol pump, who used to give him petrol on credit for his vehicle.
The petrol pump owner holding that Rs. 10000 thinks of clearing salary of his employees. 
The employees who had not got salary for  months now feel happy having being paid. The intension  of clearing their debts which was piled up comes to their mind. So, they quickly rush to the restaurant where they had been visiting for quite some time and eating food on credit.  
The restaurant was outsourced by Hotel Landmark. The restaurant owner had not paid the rent for few months. 
The moment he receives Rs. 10000 from the petrol pump employees, he pays it to Raj and clears his rent.
Raj feels happy to have Rs.10000 back to him. He felt he was on cloud nine as he had paid off his debts and still having an earning for him.

But just then, the tourist rushes downstairs toward the counter grumpy and complains to Raj.
Angry and dissatisfied, he tells Raj he wouldn't be staying in his hotel as the rooms are not up to the mark.

He takes back his Rs.10000 and leaves.

Mr. Raj once again feels dejected and disappointed and even Happy at the same time.


Moral: Hence, Cash Flow is important and money should rotate in the market for everyone to be Happy.



Samruddhi Verlekar [MBA HR]
Manager HR  
AirCrews Aviation Pvt Ltd
SamruddhiVerlekar@AircrewsAviation.com

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